Presenter Resources

Diversity, equity, and inclusion are critical to all aspects of our work. The principles below are items we ask our presenters to commit to during their presentation:

• Create and facilitate an environment consistent with ACUHO-I’s commitment to advocacy and equity-centered education as delineated in the Association’s diversity, equity, and inclusion statement.
• ACUHO-I is a global association, and all parties who develop and deliver educational content for it/on its behalf should consider how it applies in geographic contexts beyond their own.
• We encourage a land grant acknowledgment at the start of presentations.
• Use a microphone or headset, when available, for everyone to hear your voice easily and without distortion or strain.
• Share your pronouns and your name during your introduction so that our participants and staff can address you accurately.
• Provide examples that are mindful of marginalization and/or biases of an individual or group.
• Use images and examples that reflect a diverse representation of the students, staff, and communities the Association serves.
• Be considerate and mindful of how text (font, size, and color), images, and videos affect accessibility. Please visit our Presenter Resource Center for more information about ADA Compliance.
• Use inclusive language to address the audience assuming the individuals participating have multiple, complex identities (ex. saying, “hi team/friends/colleagues!” instead of saying “hi guys!” when you begin your session is a great start).
• Repeat any question that may be asked of you so that others in the audience may be made aware of the question in the event they might not have heard or understood it.
• For online presentations, deliver content with pacing and clarity knowing ACUHO-I always uses live transcription.
  Spell out any acronyms (ex. RA = Resident Assistant/Advisor, SHO = senior housing officer).

Will I need to register for Campus Home. LIVE! in Milwaukee?

Yes, you will be required to pay a full registration fee to present at the conference. We encourage all our presenters to take advantage of the early bird rate using a code by Thursday, May 21.

Can some members of a panel Zoom into the in-person conference?
The Milwaukee venue is for live, in-person presentations only. Virtual presenters are not allowed. All presenters are required to register for the conference.

Will I need to upload my presentation?
All presentations must be uploaded to the ACUHO-I Library no later than two weeks after the conclusion of the conference (July 9), so that they are accessible by members.

Will presenter training be provided?
Yes, the Program Committee has developed a series of trainings for this year’s presenters:

• ACUHO-I Presenter Training Video Part 1: Element of Effective Presentations
• ACUHO-I Presenter Training Video Part 2: Inclusive Presenter’s Guide
• ACUHO-I Presenter Training Video Part 3: Action Items and Next Steps
  

Do I need to confirm my presentation?
Yes, primary presenters are responsible for confirming their presentations by Friday, March 14 at 5 p.m. Eastern (US). The primary presenter will be sent an email containing a link to complete. Failure to do so may forfeit your presentation slot.

What if I need to change my date/time of presentation?

If you need to change your date/time of presentation, please contact education@acuho-i.org. Please note that no scheduling changes can be made beginning two weeks before the conference and that doing so may forfeit your presentation slot. What if I need to make updates to my presenters, title, or description of the presentation?

If you need to make updates, please contact education@acuho-i.org.

Do I need to use a specific PowerPoint template for my presentation?

The template is not “required”, but we do provide a branded PowerPoint template that we encourage our presenters to use. This template is provided below.

Are there expectations for speakers?
Each speaker must agree to the ACUHO-I agreement. Check out the agreement here.

This year, the Presenter Training & Education Subcommittee is offering virtual drop-in hours via Zoom for presenters to ask questions and get feedback about their presentations.

Add a drop-in time to your calendar:

• Friday, May 24, 2024: 11 a.m. – 12 p.m. Eastern: https://washington.zoom.us/j/92397553116
• Monday, June 10, 2024: 3 p.m.- 4p.m. Eastern: https://washington.zoom.us/j/92096798435
• Tuesday, June 18, 2024: 3 p.m. – 4 p.m. Eastern: https://washington.zoom.us/j/94366470784

We are excited to welcome you to Campus Home. LIVE! in Milwaukee, Wisconsin! Here are a few tips to make your presentation go smoothly:

Rooms will be set with a combination of theater and classroom style seating. Whiteboards and flipcharts are not provided.

Signage for your session will be provided outside of your assigned room.

The conference center will provide a screen and projector. You will need to connect your laptop to the projector. Please bring with you any cables needed to connect to the projector. Laptops are not provided.

There will be sound in the room for playing videos or music.

Things to bring with you:

• Laptop
• Any cables, cords, dongles, clickers or any other equipment needed to connect your laptop to the AV equipment. We may have a small supply of these available onsite, but that is not guaranteed.
• A copy of your presentation loaded on your laptop. Wi-Fi in conference centers can sometimes be unpredictable and is best not relied upon.

The Program Committee will have an office onsite to assist you with any needs you may have.

Moderators will be provided for sessions, to greet people as they enter the room, assist presenters, take headcount and general presenter support.

A note about using CHI Data in your presentation: If you are from a CHI completer college/university, consider using CHI data points, to inform your presentation. Unsure? Please contact chi@acuho-I.org.

Please consider applicability to various institution types and member populations as you craft your presentation.

Be conscious of conflicts of interest as a presenter, and do not engage in promotional marketing, selling of any product, consultancy or service, and refrain from behavior that would derive direct personal benefit.

Understand that the invitation to present at this conference may be rescinded if any presenters are involved with an incident that subjects the presenter to scandal or widespread contempt, consistent with ACUHO-I’s change in reputation guidelines.

Ensure that all materials, pictures, and graphics used in the presentation are free from copyright protections, or have explicit permission for use, consistent with ACUHO-I’s copyright expectation guidelines. Should a Speaker utilize copyright/protected materials without a license to do so, the Speaker will be responsible for payment of the penalty/damages.

• Facilitating an Effective Presentation
• Visual Design Guide (US Government Resource)
• Inclusive Presenters Guide
• Compliance Contrast Checker
• Make your word documents accessible to people with disabilities
• ADA Best Practices Tool Kit for State and Local Governments

Inclusive Speaker Orientation – Created in collaboration with the National Center for Women & Information Technology (NCWIT), this free orientation course is designed to provide you with essential background knowledge and practical skills to promote inclusivity in presentations, messaging and other communications.

How to Make Your Presentations Accessible to all – This page helps you make your presentations, talks, meetings, and training accessible to everyone in your potential audience, including people with disabilities and others. Inclusive presentations have many benefits.

Presenter Training Videos

• ACUHO-I Presenter Training Video Part 1: Element of Effective Presentations
• ACUHO-I Presenter Training Video Part 2: Inclusive Presenter’s Guide
• ACUHO-I Presenter Training Video Part 3: Action Items and Next Steps

Social Graphics

Help promote the event by sharing your speaking engagement on your social media channels. ACUHO-I will share/retweet your post as part of our promotional efforts when you tag us.

• Instagram Graphic #1
• Instagram Graphic #2
• Facebook/LinkedIn Graphic #1
• Facebook/LinkedIn Graphic #2

Platform handles:

• Instagram – @acuhoi
• Facebook – @ACUHO-I
• LinkedIn – Association of College & University Housing Officers – International

2024 CHL PowerPoint Template

The template is not “required”, but we do provide a branded PowerPoint template that we encourage our presenters to use.

• 2024 CHL PowerPoint

We encourage presenters to provide a land acknowledgement statement at the beginning of their session(s) to recognize, respect, and honor Indigenous Peoples as traditional stewards of the land on which we live and work.

Below is the suggested language provided by this year’s Local Arrangements Committee. Please be cognizant of the correct pronunciation of the native tribal names.

Long before European settlers set foot on the shores of Lake Michigan, Native American tribes called Milwaukee home. We acknowledge in Milwaukee that we are on traditional Potawatomi, Ho-Chunk and Menominee homeland along the southwest shores of Michigami, North America’s largest system of freshwater lakes, where the Milwaukee, Menominee and Kinnickinnic rivers meet and the people of Wisconsin’s sovereign Anishinaabe, Ho-Chunk, Menominee, Oneida and Mohican nations remain present. Today, members of various tribes still call Milwaukee home.

As we gather here today, we are mindful that Milwaukee rests on the homelands and waters of the Menominee, Potawatomi, Ho-Chunk, Fox, Mascouten, Sauk and Ojibwe nations, who have known these lands and waters as relatives for millennia and whose descendants alongside many other tribal nation members remain our hosts.

We are mindful of our responsibility to practice good relations with the land and water as elders and ancestors past, present and emerging have done. Our responsibility entails acknowledging these cultural traditions that inform good stewardship of our environment and practicing ongoing good relations with the sovereign nations who care for it. In the spirit of reconciliation, we can authentically create the conditions of hospitality for current Indigenous students and community members and all yet to walk with us.

Volunteer moderators help support the educational sessions of the conference and help the presenters with their session flow.

Moderator training video coming soon.